The University of Notre Dame Australia Careers

Software Asset and Licensing Officer, Information Technology
Sydney (Broadway) Campus
Full Time opportunity, 6 months Fixed Term Contract (parental leave)

• Rewarding opportunity
• Collaborative environment offering career development
• $99,474 (Level 6) + 14.25% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office/school

The Information Technology Office is at the forefront of the University’s success, driving cutting-edge technology solutions that empower Learning & Teaching, Research, and Administration across the institution.

 
About the role

Reporting to the Commercial Manager, the Software Asset and Licensing officer works closely with the Finance IT Category Lead and senior IT staff to manage action and manage IT procurement processes.

Key Responsibilities

• Document, manage and curate the IT software assets to ensure that licenses are well managed, reviewed for accuracy, paid in a timely manner and are re-used / allocated correctly.
• Coordinate effective administrative processes around software asset lifecycle management and assist in driving a culture of process and savings improvement.
• Documentation is created to encourage understanding of the software assets, key stakeholders, business purpose and function.
• Work closely with the IT Category Lead and the team to track and monitor PO’s, receipting, and invoice processing.
• Establish and maintain strong customer and vendor relationships, including participation in supplier evaluation and selection and assistance in contract execution.

Qualifications, skills & experience

• Relevant degree with subsequent relevant experience, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated experience working in software asset and licencing management, technology procurement or IT service management and in building / maintaining vendor relationships.
• Excellent interpersonal customer service and stakeholder management skills, including demonstrated experience in providing expert advice and recommendations and in building effective collaborative professional relationships.
• Strong written and verbal communication skills
• Excellent analytical and critical thinking skills with proven attention to detail and a track record of contributing to process improvement.
• Excellent time management and organisational skills
• Desirable experience using PeopleSoft or similar finance information systems, together with proven excellent Microsoft Office skills including intermediate / advanced Excel experience.

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date:  8 October 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Haritha Garlapati [email protected]

Unsolicited contact from recruitment agencies will not be entertained.